Privacy Policy


1. The group will collect and maintain a limited amount of data from members. 
Data collected will be limited to only that which is necessary to maintain the 
efficient working of the group. 
To this end, the following data will be collected: Full name; Email Address.

2. Member data will be kept securely in the Gmail account by the Membership Secretary.

3. The group will communicate with members by email. All emails from the group will be sent with member addresses hidden from other recipients, by BCC or other technical means.

4. Members shall be responsible for informing the Membership Secretary of any change in their details.

5. The Membership Secretary and E-mail Coordinator will never pass member data to any person or organisation outside the group. In certain circumstances, member contact details may be passed to other members for the purpose of conducting legitimate club activities or in an emergency. 
Members may also agree to publish their details by promoting a specific event or role on the group’s printed events programme, website or other material.

6. In the event that a membership lapses, the Membership Secretary shall keep that member’s data for a further 6 months before that member’s data is securely deleted and destroyed. The Membership Secretary will remove the member's email from their distribution list.

7. Members consent to their personal data being maintained in accordance with this Privacy Policy by confirming their consent via email to or by responding on an online form such as SurveyMonkey.

8. Members have the right to withhold their data but this may mean that the group will not be able to communicate with them.

9.Any photos, videos or recordings of Members participating in group events and performances may be shared on the group website or on social media platforms unless Members specifically request otherwise.

9.The group believes that that this Privacy Policy fulfills their obligations under the
General Data Protection Regulation (GDPR), 2018